> ## Knowledge Base Index > Fetch the complete knowledge base index at: https://staging.chrisp.chat/sitemap.xml > Use this file to discover available pages before exploring further. > Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash). # Upload payslips and personnel expenses You can keep track of personnel expenses in 3 ways: ## 🧑‍🍳 Payroll per employee **Recommended** - Upload your employees' payslips. [![](https://storage.crisp.chat/users/helpdesk/website/-/5/7/c/d/57cde4bfa2312400/efeaa91c-9ac0-4fa6-9d81-f758f8_18z0ju5.png)](https://downloads.intercomcdn.com/i/o/671538146/2b015888bc5b0edd11198738/Screenshot+2023-02-13+at+17.58.48.png?expires=1755002700&signature=3f438a90ffeee435d765f319483f40fb9411640cf5fd81fe1887578ee3468f75&req=cicmE8p2nIVZFb4f3HP0gApljJle%2FdaptUa%2F%2FFpvKJUyjfOB%2Bi0ZgzCmA66O%0AEYm8AlA6YJ5rHb4Rkw%3D%3D%0A) ## 🍳 Payroll total Upload your **monthly total staff expenses**. If your accountant sends you a monthly summary of your staff costs, we recommend this option. [![](https://storage.crisp.chat/users/helpdesk/website/-/3/f/f/3/3ff3b3e1feafa200/152ed908-9d26-4166-a695-f29bdb_uac6cb.png)](https://downloads.intercomcdn.com/i/o/671536727/21f52ff8a5276149625e4497/Screenshot+2023-02-13+at+17.57.10.png?expires=1755002700&signature=5805be06abdf761881f957db55669868a9636cafce11a70c30a5b5708851725c&req=cicmE8p4moNYFb4f3HP0gKLvXpcQequDT%2BBnWrbVFc8M5Owvybc%2FTKAzJ6v5%0AGg95Znyp41NNnzDoeQ%3D%3D%0A) ## ⏱ Other staff costs Upload other staff costs, such as overtime. You can allocate it per employee. [![](https://storage.crisp.chat/users/helpdesk/website/-/b/f/d/0/bfd081a7f0175800/6eb7d4bc-bda9-4c0e-9d03-cd882a_srdkgy.png)](https://downloads.intercomcdn.com/i/o/671538889/1c5bf4c5456ebb2560a9ba8b/Screenshot+2023-02-13+at+17.59.39.png?expires=1755002700&signature=69991a6997fb46391ae2611bfb0e3c4b2adf11f10d9fc0fbc5a3e090ef933418&req=cicmE8p2lYlWFb4f3HP0gKHxCFnRxNk82CMv49EgM2Wnl64h9cF%2FLYFR%2BnTn%0A95QV%2FBaM3uu78e23fA%3D%3D%0A) --- # 🧑‍🍳 Payroll per employee Click on "**Upload payroll**". [![](https://storage.crisp.chat/users/helpdesk/website/-/7/c/d/4/7cd4a5d9bb518000/a1404408-8ed0-4594-9e95-216e89_dkpmo0.png)](https://downloads.intercomcdn.com/i/o/671492058/9951cdf7bfd9d9ba8bcfb6fd/Screenshot+2023-02-13+at+17.05.09.png?expires=1755002700&signature=d74f3945e3f555dea0cbcf1bff7e9b01d6437b018fb237552839c2ccc7ed8e72&req=cicmEsB8nYRXFb4f3HP0gIRTGJhM%2Be%2FGffrg5LASGkVu5kcXqDj0h8ZZ4h%2FR%0AAmw%3D%0A) Click on "**Per employee**" (the recommended option). [![](https://storage.crisp.chat/users/helpdesk/website/-/7/1/4/f/714f4c070a52400/4114a828-3149-4510-b5f3-7be552_12f1vss.png)](https://downloads.intercomcdn.com/i/o/671493352/8989c5cef7a03973aa63082d/Screenshot+2023-02-13+at+17.06.47.png?expires=1755002700&signature=63e19ce4244795f97e10a72a96f30c2b79cd460af30f9b87079e84741754961d&req=cicmEsB9noRdFb4f3HP0gIlP9zwjefLquvrtnFLfIlbjNUiMkBYoeumjINST%0AAFY%3D%0A) Enter the **basic information** for the payroll [![](https://storage.crisp.chat/users/helpdesk/website/-/f/5/1/7/f517f213b5039000/f4aebcf0-69f0-4a79-a4b6-1a159b_1yqb08n.png)](https://downloads.intercomcdn.com/i/o/671329785/e6cfa60f7847b2087a5acbdc/Screenshot+2023-02-13+at+14.07.24.png?expires=1755002700&signature=3c862bbac78d426b7e18fd7a0aa7d75bd109c098bd183a957cbcb63c97d711af&req=cicmFct3molaFb4f3HP0gLA92QnYdw26CnZ3I7T1oANOZg8foGNnxz1cjO%2FY%0An9s%3D%0A) 1. **Date** - Payroll month / period 2. **Format** - Choose between official format and A3 format (see next step) **Enter the amount** in the fields according to the format selected in the previous step: **Official format** → Accrued + company contribution [![](https://storage.crisp.chat/users/helpdesk/website/-/7/2/1/9/7219d77c1ef55c00/00a86e0b-8171-4831-a265-8d5aa1_sbl87k.png)](https://downloads.intercomcdn.com/i/o/671461797/27a7319281963f7ef2d3ce75/Screenshot+2023-02-13+at+14.52.33.png?expires=1755002700&signature=9e5d8f2852512b288cf9148aef23622a6afae6c59130f1b94f45a2981f011531&req=cicmEs9%2FmohYFb4f3HP0gNvSr1xpsKhrZZlJn6CyjjDoLqRdYEfWjppHqm6d%0ANq0%3D%0A) **A3 forma**t → Company cost [![](https://downloads.intercomcdn.com/i/o/671462077/dee4f6cff8006e62c8fccd46/Screenshot+2023-02-13+at+14.52.20.png?expires=1755002700&signature=61b4256f019b310f90b39615164b1e63bd7c611286611297ed753e12e61cf144&req=cicmEs98nYZYFb4f3HP0gGF2F1%2BODQsykgczLo6pMK2TqqKfMpZQ0Yb2dGvF%0AK7E%3D%0A)](https://downloads.intercomcdn.com/i/o/671462077/dee4f6cff8006e62c8fccd46/Screenshot+2023-02-13+at+14.52.20.png?expires=1755002700&signature=61b4256f019b310f90b39615164b1e63bd7c611286611297ed753e12e61cf144&req=cicmEs98nYZYFb4f3HP0gGF2F1%2BODQsykgczLo6pMK2TqqKfMpZQ0Yb2dGvF%0AK7E%3D%0A) 5. **Hide employee** - Don't want to upload the payroll of an employee? * Click on the red "x" to hide it. They will not be deleted. * Click on "edit employees" (bottom of the list) and hide / show employees. **Add employees** - Want to add a new employee? [![](https://downloads.intercomcdn.com/i/o/671458122/f7eadd674b7f271661e972e7/Screenshot+2023-02-13+at+16.28.07.png?expires=1755002700&signature=0b0ba5ba738e6794d9d433bbd7940b13c316454c636c27f0e247cc5decd39a5b&req=cicmEsx2nINdFb4f3HP0gCiLzAETfjsEnKmsHYkvXUgNe1OyI%2FoP5x0n4Uqe%0ARbY%3D%0A)](https://downloads.intercomcdn.com/i/o/671458122/f7eadd674b7f271661e972e7/Screenshot+2023-02-13+at+16.28.07.png?expires=1755002700&signature=0b0ba5ba738e6794d9d433bbd7940b13c316454c636c27f0e247cc5decd39a5b&req=cicmEsx2nINdFb4f3HP0gCiLzAETfjsEnKmsHYkvXUgNe1OyI%2FoP5x0n4Uqe%0ARbY%3D%0A) * Click on "**add employee**" (end of list). See how to add a new employee. Optional - Attach the **payroll PDF and comments**. [![](https://downloads.intercomcdn.com/i/o/671460824/828d25c023b6f769f2526962/Screenshot+2023-02-13+at+14.52.33.png?expires=1755002700&signature=08db3244116f469421b7082d416e0bd2fdc8a0fb7ca8e990a9515248b3cf4bd7&req=cicmEs9%2BlYNbFb4f3HP0gO5m0vqzIBYWLiMgHqF9AHUW1ce316UiyNKZkbD8%0AHKA%3D%0A)](https://downloads.intercomcdn.com/i/o/671460824/828d25c023b6f769f2526962/Screenshot+2023-02-13+at+14.52.33.png?expires=1755002700&signature=08db3244116f469421b7082d416e0bd2fdc8a0fb7ca8e990a9515248b3cf4bd7&req=cicmEs9%2BlYNbFb4f3HP0gO5m0vqzIBYWLiMgHqF9AHUW1ce316UiyNKZkbD8%0AHKA%3D%0A) 8. Click on "**upload and save**". --- # 🍳 Payroll Total Click on the "**Upload payslips**" button. Choose the option "**No employee breakdown**". [![](https://downloads.intercomcdn.com/i/o/671490815/935b4abae6f290c6bab049c4/Screenshot+2023-02-13+at+17.03.09.png?expires=1755002700&signature=9b7624e06f2caa0f95a3e583739e052e580fce6442dd819eaba551a902586c89&req=cicmEsB%2BlYBaFb4f3HP0gJ3GDDv4B6ByAKIsuUwzDm9GlS%2FzCtoBmMkuhO75%0AFAs%3D%0A)](https://downloads.intercomcdn.com/i/o/671490815/935b4abae6f290c6bab049c4/Screenshot+2023-02-13+at+17.03.09.png?expires=1755002700&signature=9b7624e06f2caa0f95a3e583739e052e580fce6442dd819eaba551a902586c89&req=cicmEsB%2BlYBaFb4f3HP0gJ3GDDv4B6ByAKIsuUwzDm9GlS%2FzCtoBmMkuhO75%0AFAs%3D%0A) **Indicate the basic payroll** information [![](https://downloads.intercomcdn.com/i/o/671329785/e6cfa60f7847b2087a5acbdc/Screenshot+2023-02-13+at+14.07.24.png?expires=1755002700&signature=3c862bbac78d426b7e18fd7a0aa7d75bd109c098bd183a957cbcb63c97d711af&req=cicmFct3molaFb4f3HP0gLA92QnYdw26CnZ3I7T1oANOZg8foGNnxz1cjO%2FY%0An9s%3D%0A)](https://downloads.intercomcdn.com/i/o/671329785/e6cfa60f7847b2087a5acbdc/Screenshot+2023-02-13+at+14.07.24.png?expires=1755002700&signature=3c862bbac78d426b7e18fd7a0aa7d75bd109c098bd183a957cbcb63c97d711af&req=cicmFct3molaFb4f3HP0gLA92QnYdw26CnZ3I7T1oANOZg8foGNnxz1cjO%2FY%0An9s%3D%0A) 1. **Date** - Month / period of the payroll. 2. **Format** - Choose between official format and A3 format (see next step). **Enter the amount** in the fields according to the format selected in the previous step: **Official format** → Accrued + company contribution. [![](https://downloads.intercomcdn.com/i/o/671497351/56e8e5602fefef0b5b2fb451/Screenshot+2023-02-13+at+17.11.12.png?expires=1755002700&signature=4f3561e52cca6092e19675c91f5f1615dfd8169c85df5561294435408d8943e8&req=cicmEsB5noReFb4f3HP0gMMRxLKiN9d2fPo9hgHZtkhEdNcuHP%2B3GDV6tLZN%0AIbE%3D%0A)](https://downloads.intercomcdn.com/i/o/671497351/56e8e5602fefef0b5b2fb451/Screenshot+2023-02-13+at+17.11.12.png?expires=1755002700&signature=4f3561e52cca6092e19675c91f5f1615dfd8169c85df5561294435408d8943e8&req=cicmEsB5noReFb4f3HP0gMMRxLKiN9d2fPo9hgHZtkhEdNcuHP%2B3GDV6tLZN%0AIbE%3D%0A) **A3 format** → Company cost [![](https://downloads.intercomcdn.com/i/o/671497020/b623859d58d23f5d3b425813/Screenshot+2023-02-13+at+17.11.19.png?expires=1755002700&signature=70f1ea0d2f8cc5cede26d4a059c0f39299501e1d580e48087bf23231b09dd60b&req=cicmEsB5nYNfFb4f3HP0gChJBSrw4OFdFYdMI7aIO9S0OIyDV6CKiuGuAatX%0AIPQ%3D%0A)](https://downloads.intercomcdn.com/i/o/671497020/b623859d58d23f5d3b425813/Screenshot+2023-02-13+at+17.11.19.png?expires=1755002700&signature=70f1ea0d2f8cc5cede26d4a059c0f39299501e1d580e48087bf23231b09dd60b&req=cicmEsB5nYNfFb4f3HP0gChJBSrw4OFdFYdMI7aIO9S0OIyDV6CKiuGuAatX%0AIPQ%3D%0A) 4. Optional - Attach the **PDF of the payroll and comments**. 5. Click on "**Finish and upload**". --- # ⏱ Other staff costs Click on "**Add another expense**". [![](https://downloads.intercomcdn.com/i/o/671504711/7309972a7700bb7f4d510779/Screenshot+2023-02-13+at+17.19.40.png?expires=1755002700&signature=35f6ab06ac93d991c1b276134ea0bc24542ac0ac72878f8747b4db5b86334c4e&req=cicmE8l6moBeFb4f3HP0gOXE7WDqzi7D9ZXrn7D%2FdNBWDGvW%2FFEUAY%2FetOKI%0Ad%2BU%3D%0A)](https://downloads.intercomcdn.com/i/o/671504711/7309972a7700bb7f4d510779/Screenshot+2023-02-13+at+17.19.40.png?expires=1755002700&signature=35f6ab06ac93d991c1b276134ea0bc24542ac0ac72878f8747b4db5b86334c4e&req=cicmE8l6moBeFb4f3HP0gOXE7WDqzi7D9ZXrn7D%2FdNBWDGvW%2FFEUAY%2FetOKI%0Ad%2BU%3D%0A) Enter the **information as indicated.** [![](https://downloads.intercomcdn.com/i/o/671541023/310a803c7d5a61b80d6022dc/Screenshot+2023-02-13+at+18.02.27.png?expires=1755002700&signature=6bd6128fcbdd7084574f703d97737fa4df90f33e5b9351ef9885b3974651e91d&req=cicmE81%2FnYNcFb4f3HP0gMxAtrCxjbn7sX2GZY%2BHpizDWa10U9sX58NuCALy%0ABGQ%3D%0A)](https://downloads.intercomcdn.com/i/o/671541023/310a803c7d5a61b80d6022dc/Screenshot+2023-02-13+at+18.02.27.png?expires=1755002700&signature=6bd6128fcbdd7084574f703d97737fa4df90f33e5b9351ef9885b3974651e91d&req=cicmE81%2FnYNcFb4f3HP0gMxAtrCxjbn7sX2GZY%2BHpizDWa10U9sX58NuCALy%0ABGQ%3D%0A) 1. **Date** - Month / period of the expense. 2. Optional - Select or create an **employee**. 3. Total amount 4. Optional - Attach a f**ile and/or comments**. 3. Click "**Finish and upload**".