> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://staging.chrisp.chat/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Visibility & Permissions for Journal Entries

* [Adjusting Visibility](#3-adjusting-visibility)
* [Visibility & Permissions in Details](#3-visibility-permissions-in-detail)

| For general information on visibility and permissions, see the following article: [Visibility & Permissions](/en/article/visibility-permissions-1e977ex/)

### Adjusting Visibility

By default, a journal entry is assigned to the [Participating Teams](/en/article/project-settings-1rjsa05/) (Creator / Responsible Person / Collaborators) as well as for the [Core Teams in the Project](/en/article/project-settings-1rjsa05/) by default. Visibility can be adjusted both during creation and after creation using the shield icon [By authorized users](#3-visibility-permissions-in-detail). However, visibility can only be restricted to the extent that the journal entry remains visible to all parties involved.

![](https://storage.crisp.chat/users/helpdesk/website/-/c/d/2/8/cd28f32a4b1f7000/05fbaec3-80ec-48f8-a8c9-b5e267_mnyw56.png)

| Adjusting the visibility of a journal entry does not affect the visibility of linked items in the journal entry's details or comments (e.g., linked documents, photos, tasks, etc.).

If a participant (including, for example, the recipient of a comment) is added to a journal entry after it has been created—and the entry was not previously visible to that participant—a notification will appear prompting you to update the visibility settings to include [The participant's core team](/en/article/project-settings-1rjsa05/) is added. In this case, you can either accept the automatically adjusted visibility settings or select a different team so that the journal entry is visible to all participants.

![](https://storage.crisp.chat/users/helpdesk/website/-/8/3/5/4/8354a88001d3e000/28bf93f5-efe5-49a3-aaed-5ab3e0_y4sxtj.png)

### Visibility & Permissions in Detail

###### Journal Entries

|  |
| Create | * | * | – | – |  | * |
| View / Edit |  |  |  |  |  |  |
| ‎  Show in list | * | * With right of way * | * | * |  | * With right of way * |
| ‎  View Title & Details (*) | * | * With right of way * | * | * |  | * With right of way * |
| ‎  Edit Title & Details | * | * With right of way * | * | * |  |  |
| ‎  View Photos & Videos | * | * With right of way * | * | * |  | * With right of way * |
| ‎  Edit photos & videos (**) | * | * With right of way * | * | * |  |  |
| ‎  View Assignments & Planning | * | * With right of way * | * | * |  | * With right of way * |
| ‎  Edit Assignments & Planning | * | * With right of way * | * | * |  |  |
| ‎  Show coordination | * | * With right of way * | * | * |  | * With right of way * |
| ‎  Edit Coordination | * | * With right of way * | * | * |  | * With right of way * |
| ‎  View status | * | * With right of way * | * | * |  | * With right of way * |
| ‎  Change status | * | * With right of way * | * | * |  |  |
| ‎  Show comments (*) | * | * With right of way * | * | * |  | * With right of way * |
| ‎  Post comments | * | * With right of way * | * | * |  | * With right of way * |
| ‎  Delete comments (***) | * Restricted * | * Restricted / With viewing rights * | * Restricted * | * Restricted * |  | * Restricted / With right of way * |
| ‎  Show visibility | * | * With right of way * | * | * |  | * With right of way * |
| ‎  Increase visibility | * | * With right of way * | * | * |  | * With right of way * |
| ‎  Edit Visibility | * | * With right of way * | * | * |  |  |
| ‎  View revision history | * | * With right of way * | * | * |  | * With right of way * |
| Observe | * | * With right of way * | * | * |  | * With right of way * |
| Create a reminder | * | * With right of way * | * | * |  | * With right of way * |
| Export | * | * With right of way * | * | * |  | * With right of way * |
| Derive a template | * | * With right of way * | * | * |  | * With right of way * |
| ‎Copy | * | * With right of way * | * | * |  | * With right of way * |
| Delete | * | * With right of way * | * |  |  |  |

(*) A user can only open linked items if they are visible to that user. For details, see [Visibility & Permissions](/en/article/visibility-permissions-1e977ex/).  
(**) Photos and videos that are uploaded via a journal entry and thus stored in the media library are visible to all users.  
(***) Comments can only be deleted if they were not addressed to anyone and there are no new comments from other users.

###### Journal Templates

|  |
| ‎Create (*) | * | * | – |  |  | * Personal Template * |
| ‎View / Edit |  |  |  |  |  |  |
| ‎  ‎Show in list | * | * | * |  |  | * With right of way * |
| ‎  ‎Show details | * | * | * |  |  |  |
| ‎  ‎Edit details | * | * | * |  |  |  |
| ‎Pin | * | * | * |  |  | * With right of way * |
| ‎Use | * | * | * |  |  | * With right of way * |
| ‎Copy | * | * | * |  |  | * With right of way * |
| ‎Delete | * | * | * |  |  |  |

(*) Project templates can only be created by project administrators and project coordinators. Personal templates can be created by all users. For companies with a Team Package, cross-project templates can also be created.

> Visibility, Journal, journal entries, User Access, Team Sharing, Team Visibility, Visibility Settings, Access, Permissions, Rights